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How to Break Really Bad News to a Loved One: 12 Tips

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MSEd, LMHP

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The only thing worse than getting really bad news is having to give it to someone you love. Sometimes you have no choice to but to step up and have a tough conversation. Before you say anything, you know your words can hurt and change their life in some way.

Reassuring someone who’s just heard devastating news can be difficult, especially if you’re the one who told them. But if you prepare for your conversation, you can make the task more bearable for you and create a safe space for them. Look through these tips to help you anticipate your loved one’s needs as you break bad news to them.

1. Take Care of Yourself First 

As the saying goes, put the oxygen mask on yourself before assisting anyone else. Try to avoid breaking bad news when you’re upset, if possible. Address your emotional reaction before talking to your loved one, even if you only get a few minutes to yourself. Allow the first wave of emotions to move through you until you can think more clearly. You may also help your loved one by identifying your feelings, so pay attention to how you react. 

Acknowledge that this is a hard thing to do, both to yourself and your loved one. Nobody likes sharing bad news. It’s usually a surprise to the other person and it can also be difficult to soften the blow. Cut yourself some slack for struggling with your side of the process. Do your best and understand it will be hard for both of you.

2. Consider Your Setting 

Your loved one may react in unexpected ways when you deliver the news. Choose a setting that offers a calm space and few distractions. You may want to consider inviting another support person to be there with you. Here are some suggestions:

  • Choose a place that won’t be too noisy or busy. You want your loved one to hear you clearly. 
  • Pick a place that offers some privacy, quiet, and space to move around. A room with a door is ideal, even better if it’s one they could stay in for a while if they need to be alone. 
  • When dealing with a strong emotional reaction, a small room can make people feel trapped. Some people pace or feel like standing up when they get upset. 
  • Be aware of your positioning in the room. Place yourself away from the door so your loved one could easily leave the room if they want to.

3. Stay Calm 

Your calm and reassuring presence won’t change how bad the news is for your loved one. But it can help them get through the initial rush of emotion. Set the expectation that you are steady and calm, that they can count on you to help them through the moment. By avoiding raising your voice, you can help change the tone of the conversation and keep it calm. Move to a quieter location if background noise is an issue.

Also, be aware of your body language. Make sure your posture and body language are as relaxed as possible. Sit down or try to stay in the same position as much as you can. Avoid pacing or moving around, especially if the space is small. Your extra movement may be agitating to your loved one.

4. Don’t Wait Long and Do it in Person if You Can 

Don’t wait to deliver your news. Waiting will only prolong your stress and won’t make the news any better. Take some time to prepare for the conversation and choose the quickest and best way to deliver the message.

Bad news is delivered best in person. If meeting up with your loved one won’t delay you much, your physical presence can mean the world to them. You can offer a comforting touch and show your sincerity in non-verbal ways. 

When speaking in person isn’t possible, these options can help you deliver the news promptly. Each choice has pros and cons to consider, so choose the method that makes the most sense for them.

  • Video chat 
    • Pro - Allows you to give the news promptly if you can’t be there in person. 
    • Con - Not everyone has access or is comfortable using video technology.
  • Phone 
    • Pro - Everyone has access to phones. Some may prefer this to keep their reaction more private.
    • Con - Leaves out some non-verbal communication.
  • Typed text (instant messaging, texting, email) 
    • Pro - Can be quicker for some people, easier if in a noisy situation. Better than waiting a long time.
    • Con - The message might not get to the person right away. Limited ability to have a conversation. Impersonal, little emotional context, and no physical presence.

5. Be Truthful and Direct 

Tell your news in as few words as possible to get to the point. You may need to share some other information, but don’t string it along. Get to the critical news right away and share the background story if they are asking for it or if they are ready for it.

Another tip is to avoid sugar-coating your message or giving false hope. Doing so could create another disappointment down the road. If it's possible to change the situation, keep your comments brief and factual.

6. Prepare Your Message 

Being prepared helps you deliver your news with less chance of becoming emotional yourself. But be aware of sounding like a robot. Keep sincerity in mind and make an effort to talk naturally, like yourself. Your presence is what will reassure them, so be your normal self as much as you can.

Practice what you’ll say a few times. If your emotion wells up when you speak, rehearsing your message can keep you moving through the words. Your body memory will kick in and get you through the toughest parts. 

7. Speak at the Appropriate Level For the Person 

As you prepare your message, consider the person you’re telling. Your goal is to deliver news in a way your loved one can easily understand. Make your message simple and clear no matter who you’re speaking to. Mature adults will appreciate an honest and respectful approach. 

If you’re talking to a child or person with limited mental capacity, take extra care with your word choice. Here are some options to consider:

  • Use concrete words you know they will understand. 
  • Avoid using vague terms, especially when talking about death. 
  • If the bad news is about something that can’t be changed, be clear about this. Avoid giving false hope or mixed messages.
  • Be respectful, even with a simplified message. 
  • Explain your emotions to help them feel safe sharing theirs.

9. Understand Your Loved One’s State of Mind First 

Knowing your loved one’s state of mind can help you with your approach. If they’ve had a rough day, acknowledge that first and be understanding. Pay attention to that first so they know you care. 

Don’t sugarcoat or skirt the truth about the bad news, even if your loved one is struggling. Instead, consider how well they are coping at the moment and give the news in smaller bites, if needed. 

10. Share the News Sitting Down 

Start the conversation by sitting down, and suggest that your loved one do the same. Be sure seating is available even if they don't sit down right away. Your loved one may feel unsteady or faint if they're shocked by what you say.

Sitting down also puts you and your loved one on the same level. This can be more comfortable for both of you, allowing for better eye contact and physical contact. 

11. Let Your Loved One React 

No matter how calmly you deliver the news, your loved one may get emotional in some way. You aren’t trying to keep them from getting upset. You are giving your loved one the safest and most comfortable setting to hear the news. 

Your loved one could become numb and seem dazed, or they may cry and become angry. Mixed emotions are normal and can be difficult to express. Be a good listener and try not to interrupt them or cut them off. 

You may also catch some heat as the bearer of bad news. Understand that your loved one may react poorly and direct their emotion toward you, even if you are just the messenger. Don’t take their first reaction to heart if they lash out at you. Bad news takes adjustment and emotions can take a long time to unfold. Get through the initial reaction and handle the details later. 

12. Offer Support 

Once you’ve delivered the news, offer your loved one support as they cope. Depending on the situation, you may start helping them cope right away. And if they want space, respect that and reach out again later. Here are a few ways you can support your loved one as they deal with the news.

  • If it works, spend time together right after sharing the news.
  • Offer condolences or sincere words of empathy for their pain.
  • Offer practical help like running errands, cooking meals, or household tasks.
  • If the bad news means they need to make major changes in their life like moving or looking for a job, offer to help them with these tasks. 
  • If the news affects you as well, share how you are coping or adjusting.
  • Reach out regularly and offer a listening ear.

Breaking Bad News to a Loved One

Bad news is never easy to hear. With some preparation and care, the task of breaking bad news can be less overwhelming for you. You’ll be there for your loved one, no matter how much it hurts. Help them know they aren’t alone in their pain.  


Sources

  1. Holeywell, Ryan. “Let’s Talk.” Texas Medical Center, November 1, 2017 www.tmc.edu/news/2017/11/lets-talk/
  2. Mooneyham, GenaLynne C., MD “Helping your children deal with bad news.” Duke University School of Medicine, August 7, 2018, pediatrics.duke.edu/news/helping-your-children-deal-bad-news