Thank you notes are a great way to let someone know you’re thankful for them. Whether they were there for you in a time of need or they helped you grow as a person, don’t underestimate the power of a thank you note or email.
Jump ahead to these sections:
- Ending a Thank You Letter Etiquette
- How to End a Personal Thank You Letter
- How to End a Professional Thank You Letter
However, it’s not always easy to find the right words when saying the big ‘thank you.’ How do you sum up what someone’s actions mean in just a few words? More importantly, how do you end a thank you letter or email without your message falling flat?
You’ll need to consider the individual, the meaning behind the letter, and the overall etiquette or thank you letters. Luckily, this guide explains not only how to end a thank you letter or email but also the best examples so you can hit the ground running.
Ending a Thank You Letter Etiquette
While letter-writing has mostly gone out of style in the digital age, you’ll still see thank you letters thriving. A thank you letter is a letter of thanks written to someone who has gone out of their way to help. This could be to a friend, teacher, professional colleague, or loved one.
Thank you letters aren’t just used for birthday and wedding gifts, though this is what most people are familiar with. Once you understand a few things about thank you letter etiquette, you’ll be better equipped to write effective, thoughtful letters or emails to those in your life who have gone above the call of duty.
How do you end a thank you letter? It doesn’t have to be complicated, but it should be thoughtful. Keep these things in mind.
What’s the structure of a thank you letter?
Thank you notes follow the same general structure. The better you understand this structure, the easier it is to prepare a thank you message that really hits the mark. These letters follow this basic structure:
- Greeting: Like all messages, you start with a greeting. A professional thank you letter uses a professional greeting, whereas a letter to a friend or family member might be casual. This is where you write “Dear X,” “Thanks,” or your initial greeting.
- Message: The body of your message is the actual thank you. This is where you express what their actions mean to you.
- Closing: Finally, you want to reaffirm your thanks and let them know who the letter is from with the right thank you letter ending.
This basic structure is consistent for all types of thank you letters, no matter who the recipient is. The tone or style might change depending on whether it’s a formal or casual letter, but you’ll want to still pay close attention to each section.
Can you write a thank you text message or email instead?
In the digital age, you no longer have to use a physical thank you letter. You can write a text message or email instead, but it’s important to remember the context.
If you’re thanking someone for a physical gift or for going out of their way to help, it’s a smart idea to write a letter by hand. It’s always better to write a thank you text or email than to write nothing at all. It’s important to thank those in your life who help you in your time of need.
Understanding tone and setting
The final component of thank you note etiquette is understanding the tone and setting. This will depend entirely on who you’re speaking to with your letter and your relationship with this person.
You should keep the tone and setting professional if you’re speaking to a:
On the other hand, keep it more casual if you’re addressing a:
- Family member
- Someone you know well in a professional setting
When in doubt, it’s best to err on the side of caution. Staying professional or neutral in your thank you note ending is the best way to avoid any issues if you’re not sure about your relationship.
How to End a Personal Thank You Letter
Personal thank you letters are less casual. You know this individual on a close level, and you should speak to them openly. When you end your thank you letter, use any of these ideas below.
1. Thanks for everything
Repeating your “thank you” is always a good idea. This reminds them of the purpose of your thank you note, and it’s also a thoughtful gesture. It’s casual enough to work for just about any situation.
2. Love always
If you’re addressing your thank you to a friend or family member, it’s important to let them know how you feel about them. Saying you love them is a powerful statement.
“Sincerely” is a classic sign off that’s appropriate for both personal and professional thank you letters. It’s a kind way to let them know that you meant every word of your letter.
4. All the best wishes
Ending your letter with “best” or “all the best wishes” the recipient good luck. It’s less formal than other alternatives, but it’s still a very polite way to end your thank you letter.
5. Talk to you soon
This is a great sign off for an email or text thank you message. If you’re close to the recipient, let them know that you plan to speak to them soon or talk more later.
6. Your friend
If you’re writing to your friend, this is a great ending message to use. It might state the obvious, but it’s still nice to see it in writing.
If you know the recipient really well, you might want to use this symbol for hugs and kisses. This is best for someone you’re really close to, like a child, spouse, or family member.
“Cheers” is the least formal of endings for a thank you letter, but it’s still lighthearted and fun. It expresses best wishes for the reader, but you’ll want to tread carefully. The word “cheers” is mainly used in relation to drinking, so make sure this is someone you know really well.
How to End a Professional Thank You Letter
There are a lot of professional things you say instead of thank you at the end of your letter. These professional sign off messages are perfect if you’re writing a work or school-related message, or if you’re addressing your words to someone you don’t know as well.
9. Thank you
The easiest go-to is a simple “thank you.” While you’ve likely mentioned this in your message already, it’s okay to repeat it once more at the end.
10. Best regards
“Best regards" literally means you’re thinking of the recipient with the best feelings and intentions. It’s a bit more formal than a simple “best,” but it still has a similar meaning behind it.
11. Take care
“Take care” is a bit less formal, but it’s still appropriate for most situations. This wishes no harm to come to the reader, but it also implies you’re not super close. It’s a good compromise when writing a thank you letter to an acquaintance.
12. Many thanks
“Many thanks” is a variation on the traditional “thank you” message. It switches things up so your letter won’t read as too repetitive.
13. With appreciation
This ending is a great message if someone has gone out of their way to help. “With appreciation” implies that you recognize someone for their help, and you also see the work they do.
End Your Thank You Message Confidently
Whether you’re writing a thank you letter to a mentor or a loved one, make sure your words are loud and clear. Your sign off is just as essential as the rest of your message. It’s important to take the time to say thanks to those who go out of their way to help. If someone is there for you when you need them most, whether it’s professionally or in your personal life, let them know you care.
Words can be used for good. How do you make sure your words are helping the people in your life feel recognized? We all want our good deeds to go noticed, so do your part with these thank you note ideas above.